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Nicolas Bazetoux, Senior Sales & Marketing ManagerThis story is not a one-off. Accounting and other financial responsibilities today involve much more than monumental math. The very nature of these tasks necessitates managing a vast amount of data contained within an organisation, making financial process automation an excellent path out of cluttered, paper-heavy routines. Toshiba has built this understanding into its cutting-edge data capture and document processing solutions to ease the lives of financial workers.
Nicolas Bazetoux, Senior Sales & Marketing Manager Europe at Toshiba, says, "Our solutions help companies seamlessly transition from manual to automated processes, giving them tangible benefits—be it as ROI or operational efficiency. Clients can now reinvest time and redirect resources to more value-added tasks.”
Toshiba’s document automation solutions provide capabilities like digital invoice approval, as well as automatic capture and distribution of documents. These are designed to handle all document types, including paper-based, PDF, electronic and email. Through these solutions, the company extracts relevant data from multiple documents and converts them into usable information that can be distributed across different departments within the organisation, thereby breaking information silos. The result? – In-house processes optimised for efficiency while eliminating the need to wade through filing cabinets for documents.
The company’s solutions have recently streamlined invoice processing for a merchant who was burdened with manual invoice matching.
An AI-powered document capture solution was used to extract data from documents and upload it to the client’s ERP system. The documents were subsequently stored in a Document Management System for future retrieval. This integration with the ERP, along with the efficiently managed document retrieval, saved 200 hours monthly and enhanced data accuracy.
Toshiba has set the bar high in terms of increasing operational efficiency without leaving loopholes for bad practises. The company focuses on data security and privacy, ensuring its product pipeline complies with globally recognised standards like GDPR, HIPAA and SOC-2 and uses AES encryption for digitised documents.
Post-implementation, the Toshiba team first tests the performance by automating a single process or deploying a small, controlled solution, which can later be scaled as the client gets accustomed to the processes and recognises the benefits of automation.
Through its automation solutions, Toshiba helps businesses create an efficient workplace and in keeping with its environmental responsibility, promotes a circular economy business model. This aligns with the company’s goal of actively contributing to a decarbonised society, as outlined in Toshiba Group's environmental future vision 2050.
Automation is now imperative for companies of all sizes and industry verticals. Organisations embracing proven, cutting-edge process automation solutions are more likely to gain and retain a competitive advantage. Toshiba's history of excellence, technological expertise and client-centric ethos make it the ideal partner for businesses embarking on this new road.
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Company
Toshiba Tec
Management
Nicolas Bazetoux, Senior Sales & Marketing Manager
Description
Toshiba Tec is a leading hardware and workplace solutions provider with 11 subsidiaries across Europe, including Toshiba Tec in the UK. It offers deep industry knowledge and innovative technology to automate data capture and document management processes across industries and according to client’s specific needs.
